Students & Technology

Technology is an essential part of learning, communication, collaboration, creativity, and preparation for the future. Central Linn School District provides students with access to District computers, secure internet, educational applications, Google Workspace for Education, school email, online learning platforms, and assigned Chromebooks.

Access to these resources comes with shared responsibility. CLSD works to provide students with safe, accessible, age-appropriate technology while teaching them how to use digital tools responsibly, ethically, securely, and effectively.

Access, Permission, and Annual Agreements

Before a student may use District devices, networks, accounts, or digital services, CLSD must have the required permission and agreement forms on file.

Each year:

The student must review and sign the STUDENT TECHNOLOGY & CHROMEBOOK USE AGREEMENT.
A parent or guardian must review and sign the annual agreement.
The family must select the appropriate school-email option.
The family must provide any required Google Workspace for Education consent.
Students receiving a Chromebook must accept responsibility for appropriate use and reasonable care.

Without the required signed forms, a student may not be permitted to use District devices or digital services. Because technology is used for assignments, communication, research, and collaboration, declining an account or email access may significantly limit a student’s ability to participate in some digital learning activities.

Student Technology Rights & Responsibilities

Technology is an important part of learning, communication, creativity, and preparation for the future. CLSD students have the right to use District-approved technology in a safe, accessible, and supportive learning environment. Students should receive clear instructions, age-appropriate digital citizenship education, technical assistance, and reasonable access to the devices, programs, and online resources required for their education.

Students with IEPs, Section 504 Plans, health plans, language-support needs, or other identified supports have the right to receive required assistive technology, accessibility features, and accommodations.

Students also have the right to understand how District technology may be used, monitored, filtered, and managed. CLSD works to protect student information and uses safeguards consistent with applicable privacy laws and District policy. However, District devices, accounts, networks, email, learning platforms, and files are provided for educational and operational purposes. Students should not expect the same level of privacy on District systems that they might expect on a personal device. The District may access, filter, monitor, retain, or review activity on its systems as permitted by law and policy.

Where the Rules Apply

Students are responsible for learning and following technology rules whenever they use:

District computers, Chromebooks, tablets, hotspots, chargers, or other equipment;
District internet or wireless networks;
District email, accounts, usernames, and passwords;
Learning-management systems and educational applications;
Shared documents, cloud storage, and collaboration tools;
Artificial intelligence and automated writing, research, or creative tools;
Personal devices used at school or for school activities;
Cameras, audio recorders, livestreaming, or messaging tools; and
Social media or other digital communication connected to school activities.

These expectations may also apply to off-campus technology use when that conduct disrupts school, interferes with the rights or safety of others, involves District accounts or equipment, or violates the Student Code of Conduct.

Responsible and Acceptable Use

District technology is provided primarily for approved educational purposes. Students must use technology safely, respectfully, honestly, and in accordance with staff directions.

Students are expected to:

Use only accounts, devices, applications, and files they are authorized to access.
Keep passwords private and use secure login practices.
Follow teacher and staff directions regarding websites, applications, communication, and online activities.
Communicate respectfully and use school-appropriate language.
Protect personal, student, and District information.
Respect copyright, licensing, and intellectual-property requirements.
Use network bandwidth and storage responsibly.
Keep District equipment secure and in good condition.
Report inappropriate content, suspicious messages, security problems, loss, theft, or damage promptly.
Stop and ask a teacher or staff member when they are unsure whether a use is permitted.

Students may not:

Attempt to bypass internet filters, monitoring, security controls, or access restrictions.
Use another person’s username, password, account, files, or identity.
Share their account credentials with another student.
Access information systems, databases, or records not intended for student use.
Install unauthorized programs, browser extensions, applications, or files.
Alter device, network, security, or administrative settings without authorization.
Interfere with another person’s files, accounts, communications, or technology access.
Damage, modify, vandalize, or intentionally misuse District equipment.
Use District systems for unauthorized gaming, entertainment, messaging, streaming, or commercial activity.
Create or distribute threats, harassment, bullying, discriminatory content, impersonations, deepfakes, or harmful material.
Access, create, store, or distribute obscene, sexually explicit, unlawful, or otherwise prohibited content.
Encourage illegal activity or the use of prohibited substances.
Upload, download, reproduce, or distribute copyrighted material without authorization.
Use technology to cheat, deceive, obtain unauthorized answers, or misrepresent another person’s work as their own.

Internet Safety, Filtering, and Monitoring

CLSD uses internet filtering and monitoring systems to block inappropriate content and support student safety. Filtering remains active on a school-issued Chromebook when the device is connected to home Wi-Fi or a public network.

No filtering system is perfect. If a student accidentally encounters inappropriate or concerning material, the student should:

Stop viewing the material.
Close the page or application.
Avoid copying, sharing, or responding to it.
Tell a teacher, parent, school administrator, or technology staff member immediately.

Students may not knowingly attempt to avoid or disable District filtering or monitoring.

School-issued Chromebooks, District Google accounts, email, networks, and files are District property. The District may monitor or review use of these systems as permitted by law and policy. Students should use personal devices and personal accounts for truly private personal communication, subject to school rules governing personal-device use.

Google Workspace for Education

CLSD uses Google Workspace for Education to support instruction, communication, assignment completion, collaboration, and digital citizenship. Depending on grade level, course, and District approval, students may use services such as:

Google Classroom;
Google Drive and Docs;
Gmail;
Assignments;
Calendar;
Google Meet;
Google Chat;
Google Sites;
Google Keep;
Chrome Sync; and
Other approved Google Workspace services.

CLSD may also permit access to approved additional Google services, including YouTube and Gemini. Access to an application does not mean that every use is permitted. Students must still follow teacher instructions, assignment requirements, age restrictions, academic-integrity expectations, and District policy.

Student Information and Privacy

To create and manage a student account, CLSD may provide Google with information such as the student’s name, District email address, and account credentials. Google may collect information associated with use of the account, including activity, browser and device information, IP address, system activity, settings, and communications with technical support.

Google Workspace for Education Core Services do not display advertising or use information collected through those Core Services for advertising purposes. Some additional Google services may display nonpersonalized advertisements.

Students must be careful when sharing documents, photographs, videos, or other information. Material shared with another person may be copied, forwarded, downloaded, or reshared even after the student removes the original.

Parents and guardians may contact school administration to ask questions about a student’s account, request access to available account information, discuss limiting specific services, or request account deletion when applicable.

Review the GOOGLE WORKSPACE FOR EDUCATION NOTICE AND CONSENT FORM for complete information about available services, information collection, privacy, and parent or guardian choices.

Student Email Access

CLSD email access is managed according to student grade level.

Grades K–6

Elementary students are limited to internal District email. They may communicate with CLSD staff and other CLSD students but may not send email to or receive email from outside addresses.

Families may decline school email access. However, doing so may affect the student’s ability to log in to certain educational applications, receive digital information, submit work, or collaborate with others.

Grades 7–12

Junior high and high school students may receive full email access for communication with teachers, other students, colleges, educational organizations, and other approved contacts. Parent or guardian consent must be provided when required by the District’s current form.

Students must use District email for educational purposes and follow all communication, privacy, harassment, and acceptable-use expectations.

Artificial Intelligence

Artificial intelligence can support learning when it is used purposefully, transparently, and with teacher authorization. AI is a tool for thinking, creating, questioning, and learning—not a replacement for a student’s own judgment, effort, or understanding.

An AI tool may be used only when the teacher has authorized its use and only under the conditions established for the assignment.

Appropriate AI Uses When Authorized

Depending on the assignment, students may be permitted to use AI to:

Brainstorm ideas or possible topics;
Generate questions for further investigation;
Create study guides or practice materials;
Practice a language or skill;
Receive explanations of difficult concepts;
Organize information or draft an outline;
Locate ideas that can be independently researched;
Summarize material when the assignment permits it; or
Generate images, music, or other creative elements when the student’s own creative contribution remains the primary component.

Student Responsibilities When Using AI

Students must:

Follow the teacher’s directions for the specific assignment.
Disclose AI use when required.
Cite or document AI-generated material as directed.
Verify facts, quotations, calculations, sources, and claims.
Review output for errors, bias, inappropriate content, or fabricated information.
Make their own meaningful intellectual or creative contribution.
Protect confidential and personally identifiable information.
Remain responsible for everything they submit.

AI-generated information may be inaccurate, incomplete, biased, inappropriate, or entirely fabricated. Students may not assume that an AI response is reliable simply because it sounds confident.

Prohibited AI Uses

Students may not use AI to:

Complete an assignment or assessment when AI has not been authorized.
Submit AI-generated content as their own work.
Avoid the thinking, analysis, problem-solving, or skill development required by an assignment.
Obtain unauthorized answers.
Fabricate sources, quotations, evidence, data, or citations.
Create impersonations, fake accounts, deepfakes, harassment, threats, or bullying.
Generate discriminatory, hateful, sexually explicit, dangerous, or unlawful content.
Misrepresent another person or create misinformation intended to harm or deceive.
Enter student records, health information, passwords, addresses, identification numbers, or other confidential or personally identifiable information into a public AI tool.
Use an AI service that has not been approved by the District when District approval is required.

Availability of Gemini or another AI service through a District account does not automatically authorize its use on a particular assignment.

Academic Honesty and Digital Work

Academic honesty applies to every form of technology use. Students must submit their own work, identify and cite sources, follow copyright and licensing requirements, and comply with the teacher’s directions regarding:

Collaboration;
Calculators;
Translation tools;
Grammar and editing tools;
Online answer services;
Research databases;
Shared documents;
Artificial intelligence; and
Other automated or digital assistance.

Students who are unsure whether a tool may be used should ask before using it. A student may be required to explain the process used to produce digital work, identify sources, provide drafts, or demonstrate understanding.

Cameras, Recording, and Digital Privacy

Students are responsible for protecting their own privacy and the privacy of others.

Students may not photograph, record, livestream, post, or distribute another person’s image, voice, messages, schoolwork, or personal information when permission is required. Recording may be permitted when authorized for instruction, a school activity, safety, journalism, an accommodation, or another approved purpose.

Students must not share:

Passwords or account-recovery information;
Home addresses or private telephone numbers;
Student identification numbers;
Health or disability information;
Student records;
Private photographs or recordings;
Confidential school information; or
Information obtained through a District system for an unauthorized purpose.

Chromebook Care

Students assigned a Chromebook are responsible for reasonable care and daily readiness.

Students must:

Carry the Chromebook closed and with both hands.
Never carry or lift the Chromebook by the screen.
Check the keyboard for pencils, pens, papers, or other objects before closing the lid.
Keep food, drinks, and liquids away from the Chromebook and charger.
Charge the Chromebook on a flat, stable surface rather than a bed or couch.
Bring the Chromebook to school fully charged each day.
Use the assigned protective equipment.
Keep the Chromebook and charger secure.
Never loan the Chromebook or charger to friends or siblings.
Report damage, loss, theft, overheating, or malfunction promptly.
Return the device and accessories when requested.
Never attempt an unauthorized repair.

Normal hardware failure and ordinary wear and tear are covered by the District at no cost to the family.

Damage, Loss, and Financial Responsibility

CLSD distinguishes among normal wear, accidental damage, neglect, intentional damage, and loss. Families may be held financially responsible when damage or loss results from neglect, intentional misuse, liquid exposure, preventable drops, unauthorized repairs, or failure to care for assigned equipment.

Responsibility is determined after reviewing the circumstances.

Chromebook Repair and Replacement Fees

Lost or damaged charger: $25
Hinges or internal cables: $40
Cracked case or structural damage: $50
Damaged keyboard assembly: $50
Cracked or damaged LCD screen: $60
Significant liquid damage: $150
Total loss or replacement: $300

For most accidental damage occurring during one event, the total family charge is capped at $100 per occurrence. The single-incident cap does not apply to significant liquid damage or total loss and replacement.

Separate incidents are assessed separately. For example, damage repaired in the fall and unrelated damage occurring in the spring are treated as two occurrences.

A family that disagrees with a damage determination should contact school administration promptly and provide any information relevant to how the damage or loss occurred.

Repeated Damage or Neglect

Three or more separate damage incidents within one school year may be treated as a recurring pattern of neglect or intentional damage. In that situation:

The parent or guardian may be required to meet with school administration.
Outstanding balances must be paid or placed on an approved payment plan.
The student’s take-home Chromebook privileges may be revoked.

A student whose take-home privileges are revoked will continue to have access to a Chromebook during the school day. The device may be checked into a charging cart or other secure location at the end of each day.

Responding to Technology Concerns

When technology concerns arise, students have the right to:

Be heard and explain what occurred;
Understand the rule or expectation involved;
Know what restriction, repair charge, or consequence is being considered;
Have relevant circumstances reviewed;
Receive disability-related protections and accommodations;
Maintain appropriate educational access; and
Use available review, complaint, or appeal procedures.

Responses should be fair, consistent with District policy, and appropriate to the student’s age, intent, circumstances, disability-related needs, previous instruction, and the effect of the conduct.

Technology privileges may be limited or removed when necessary to address misuse or protect safety. When technology is required for instruction, an IEP, a Section 504 Plan, or another approved support, CLSD will work to maintain appropriate educational access while addressing the concern.

Report a Technology Problem

Students and families should promptly report:

A lost or stolen device or charger;
Physical or liquid damage;
A device that overheats or will not charge;
A forgotten or compromised password;
Suspicious messages or possible phishing;
Accidental access to inappropriate content;
Unauthorized access to an account;
A privacy or security concern; or
A problem accessing required educational technology.

Students may report concerns to a teacher, school office, administrator, or the Technology Department.

Forms and Policies

Families should review the following documents:

STUDENT TECHNOLOGY & CHROMEBOOK USE AGREEMENT—ANNUAL FORM
CHROMEBOOK DAMAGE & REPLACEMENT FEE SCHEDULE
GOOGLE WORKSPACE FOR EDUCATION NOTICE AND CONSENT FORM
BOARD POLICY IIBGA—ELECTRONIC COMMUNICATIONS SYSTEM
STUDENT HANDBOOK
ACADEMIC INTEGRITY EXPECTATIONS
STUDENT RECORDS AND PRIVACY INFORMATION

The CLSD AI policy should be added to this list after final review and formal adoption.